Service Commitment:
We endeavor to provide outstanding support to the University College Council by ensuring timely preparation and circulation of board papers and minutes for efficient and seamless Council’s conduct of business.
We endeavor to provide outstanding support to the University College Council by ensuring timely preparation and circulation of board papers and minutes for efficient and seamless Council’s conduct of business.
| Service Offered | Requirements | Charges | Timelines |
|---|---|---|---|
| Request for Agenda items from Divisions/ Department/ Sections | Request Letter/Draft agenda | Free | At least 6 weeks before the meeting |
| Receipt of Agenda items from respective Divisions/ Departments/Sections | Required Agenda | Free | At least 4 weeks before the meeting |
| Issue of Notice of regular meetings | Notice | Free | At least 21 days before the meetings |
| Presentation of draft Agenda to Secretary of Council | Draft Agenda | Free | At least 11 days before the meetings |
| Circulation of Agenda upon approval by the Secretary of Council | Agenda | Free | At least 10 days before the meetings |
| Production of Minutes and Forwarding to the Chairman of the Council for approval for circulation | Minutes | Free | At least 1 month after the meetings |
| Circulation of copies of minutes duly approved to the members | Minutes | Free | At least 10 days before the meetings |
WE ARE COMMITTED TO COURTESY AND EXCELLENCE IN SERVICE DELIVERY
Working Hours: 8.00- 5.00 pm on Monday to Friday, Closed on Weekends and Public Holidays except where indicated
NB: In case the services rendered do not conform to the standards shown above, kindly contact the Head of Council Matters, 2nd Floor (Room 206) Based in the Administration Block.